What is the best way to calculate how many kilos of promotional candies you need?

Are you faced with the question of how many kilos of candy to order so that there is enough, but not too much? We know it's not easy because you don't do it often. That's why we're here and we're happy to advise you. We do it every day.

Calculating how much to order candy for a social, corporate event

Promotional candies are a great way to attract customers at trade shows, corporate events or in promotional packages. There's one question that plagues many organizers: how many kilograms of candy do I need to order to cover the entire event without going overboard? Our recommended calculation will save you not only money, but also unnecessary stress. Here's how to do it.

1. Determine the number of participants

The first step is to determine how many people will be attending your event. If it's a public trade show, try to estimate based on the number of attendees from previous years. If you are hosting a corporate event, base it on the number of invited guests.

2. Estimate the amount of sweets per person

It is usually assumed that one person will take several candies. On average, this can be around 5-10 pieces per person. This estimate also depends on the type of candy and packaging. Small, individually wrapped sweets are often taken in larger quantities, so to speak, afterwards. In contrast, chocolate candies are consumed by participants one at a time and immediately.

You also need to work with the type of participants. Consumption of promotional sweets will be different at a children's day and at a conference on healthy eating. Children certainly eat more sweets and also take a lot for afterwards.

3. Important is the length and type of action

Is your event a one-day event or a multi-day event? For shorter events, you need fewer candies, while for multi-day fairs or conferences you need to continuously replenish your stock.

4. Type of packaging and size of candy

The size and type of candy packaging play a big role. If you have a pack of smaller candies (e.g. 2-3 grams each), you need more kilograms than if you have a pack of larger

candies (e.g. 5-10 grams per piece). Recalculate the total quantity based on the weight of each candy.

5. Plan for a reserve

The more the better is definitely the rule. Adding 10-20% to the estimated quantity will ensure that you have enough candy even if the turnout is higher than expected.

6. Example of calculation

Let's say you are expecting 500 visitors and plan for each participant to consume about 10 candies. If each candy has a weight of 4 grams, the total consumption will be calculated as follows:

Classic promotional candies are ordered by kilograms, so it is necessary to calculate how many kilograms of promotional candies need to be ordered.

The total weight of the order will therefore be:

This means that for your social or corporate event you will need approximately 20 kg of printed promotional candies. If you add a reserve of 20%, you get 24 kg, rounded to 25 kg of printed promotional sweets.

7. Consultation with the supplier

It is always a good idea to consult your calculation with your supplier. We have many years of experience with different types of social and corporate events. We will be happy to help you and recommend the optimal amount of promotional sweets or other snacks or drinks based on more than 20 years of experience.

Need further advice? Do not hesitate to contact us! We will be happy to help you with your selection and ordering.

 

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